UAE E-Invoicing Software | Dubai, Abu Dhabi, Sharjah

The UAE is moving business-to-business invoicing onto a structured electronic format,
exchanged through accredited service providers rather than emailed as a PDF. This page explains what
that means in plain terms, and what you need to do about it.

What is actually changing

Today most businesses issue an invoice as a PDF and email it. Under e-invoicing, the invoice becomes
a structured data file that follows a defined format, is validated, and is exchanged
through an accredited channel. A human-readable copy still exists — but the file is what counts.

The practical effect is that your invoice data has to be complete and correct at the moment you
issue it. Missing tax registration numbers or mismatched line totals stop being an inconvenience
and start being a rejection.

What it means for your business

Today	Under e-invoicing
Invoice emailed as a PDF	Structured file exchanged through an accredited channel
Errors found later, at reconciliation	Errors caught before the invoice is issued
Customer re-keys your invoice into their system	It arrives in their system as data
Credit notes handled ad hoc	Corrections follow a defined route
Records kept as files and folders	Auditable trail of what was sent and when

How Sherta handles it

If your invoices already come out of Sherta ERP, e-invoicing is a configuration step rather than a
new project. Your team keeps raising invoices on the same screen they use now.

• Validation before issue. Tax registration numbers, customer details and line
  totals are checked as the invoice is raised, so problems surface while someone can still fix them.
• One source of data. The invoice comes from the same ledger as your VAT return,
  so the two cannot drift apart.
• Credit notes and corrections follow the same path, properly linked to the
  original document.
• An audit trail of every document, what it contained and when it went.
• No double entry. Nobody re-keys invoices into a separate government portal.

Accredited Service Providers (ASP) — and where we fit

Under the UAE model, e-invoices are exchanged through an Accredited Service
Provider (ASP) — a provider approved to transmit invoices on the network. You
will see this written as ASP, accredited service provider, or e-invoicing service provider.

Sherta ERP connects to accredited ASPs. We are not the accreditation
holder ourselves; your ERP produces the compliant structured invoice and passes it to an
accredited provider for transmission. In practice that means:

• You keep raising invoices on the screen your team already uses
• The structured file is generated correctly, with details validated first
• Transmission happens through an accredited channel
• You are not locked to one provider — the ERP is the constant

ERP with e-invoicing built in, not bolted on

Some businesses will bolt an e-invoicing tool onto whatever they use today. That works, but
it means two systems to reconcile and a fresh place for data to disagree. An
ERP with e-invoicing included keeps one set of numbers: the invoice, the
ledger entry and the VAT return all come from the same record.

What you should do now

1. Check your master data. Missing or wrong tax registration numbers on customer
   records are the single most common cause of rejected e-invoices. This is worth fixing whatever
   software you use.
2. Find out where your invoices are actually created. If some are raised in Excel
   or a separate billing tool, those are the ones that will hurt.
3. Make sure credit notes are linked to the invoices they correct.
4. Talk to us early. Preparation is cheap. Doing it the month before a deadline
   is not.

Already on another system?

We can still help. We migrate customers from spreadsheets, older accounting packages and part-built
systems, and we will tell you honestly if staying where you are is the better option.

Talk to us about e-invoicing readiness. Call +971 2 555 8686
or email sales@shertatech.com.